Rules and Information for Exhibitors

PARTICIPANTS FROM ALL CALDERDALE COMMUNITY WELCOME

1. ALL entry forms for competitive and non-competitive exhibits must be received by the Secretary no later than Friday 11th August 2023. These can be posted or emailed to the Secretary in advance (helpful for planning space) or brought to the Horticulture Tent with exhibits on Friday 11th August. No entries will be admitted without a completed entry form.

2. A new policy of ‘no fee – no prize money’ applies, to encourage participation and streamline administration. This applies to all classes. 1st, 2nd, 3rd and Special Prize winners will still receive award cards/certificates in the usual way. Vouchers from local sponsors will be offered to Frist Prize winners, where available.

3. In certain classes (identified below), trophies will be awarded. These remain the property of the The Halifax Agricultural Society Ltd. and should be returned to the Secretary the following year.

4. Any trophies awarded to successful exhibitors in previous years should be returned to the Secretary this year. These are the property of The Halifax Agricultural Society Ltd.

5. No entries will be allowed on Show Day. All exhibits must be brought to the Horticulture Tent with entry forms on Friday 11th August between 1.00pm – 8.30pm.

6. Class tickets will be supplied. Exhibitors will be responsible for placing them by their exhibits.

7. Trays and stands must be supplied by the exhibitor. However, show vases will be available for flower exhibits. Exhibitor’s own vases will be allowed in Section C.

8. Access to the Horticulture Tent will be given to those wishing to check the staging of their entries between 7.00am – 8.00am on the day of the Show, Saturday 12th August. No new entries will be accepted at this time. All exhibitors must vacate the tent by 8.00am so that judging may commence promptly.

9. The show is protected by a Security Guard who is present overnight on 11th August. However, the Committee does not take any responsibility for damage or loss sustained to exhibits at any time.

10. Apart from the Under 13’s Creative Exhibit Class (Section G), all exhibits should be grown by the exhibitors themselves.

11. Commercial nursery entries will not be allowed, but prizes of vouchers from local nurseries are encouraged for their own marketing purposes (please contact the Secretary to get involved).

12. Any objection to the decision of the Judge/s should be made in writing to the Secretary on Show Day by 12 noon. The Judge/s will be informed, and a considered response given the same day. However, the Judge’s decision will be final.

13. Entries should not be removed before 4.30pm, in order that the displays remain intact for visitors. Any exhibits unclaimed after this time may be sold and the proceeds of the sale applied for the benefit of the Society.